One of the best parts of going paperless on assignments is the ease of giving feedback digitally. Too many times when I would hand-write comments on student papers, I wound up with drained ink pens, writer’s cramp, and zero correlation between my feedback and improvement in student work habits or skills. It got to the point that I tried everything from highlighter schemes to byzantine coding just to make the effort feel worth the time I put in. (! for a positive, ? for something confusing, * for…I forget…)
Who was I fooling?
Even those methods weren’t enough to put a dent in making feedback part of learning. I found myself noticing patterns in the errors and wrote and rewrote much of the same advice as I dutifully marched through each individual paper–to no great effect. As I slaved away writing comment after comment, it frustrated me to know their papers were destined for the deepest, darkest, and most neglected corners of their backpacks or lockers. Students merely looked for a grade and promptly tossed their work and mine.
In the last five years, I have made a shift in my philosophy toward assessment, feedback, and measuring student progress. That shift has meant closer alignment to standards-based grading and a greater internal consistency for assigning grades. I hung a laminated poster of the district grade-scale along with the standards-based language I use in order to help students see the link between the grade and their progress.
Enter Paperless Assignments
This year, our school joined the ranks of Google Apps for Education, and with that giant leap forward came another shift in the way I collect, assess, and give feedback on student work. I keep experimenting with different ideas, but my paper-management past caused issues for my digital-management present. With a stack of papers, I could easily attach a rubric or checklist to the front with a stapler. I couldn’t see a way to do that digitally without altering a student’s document and potentially upsetting a carefully formatted document. Philosophically, I don’t want my grading feedback to overwhelm or intrude on a student’s work, nor do I want to bury it at the bottom of the page or otherwise “spoil” a student’s desire to improve their work with the poison of a numerical grade. Students deserve to have the integrity of their writing assignments respected.
Comment bubbles in the margins have been a great compromise for me. I still get to mark the text and call out features that either need work or are outstanding. Students have the ability to confer with me or ask questions without cluttering up their work with any intrusions that might interfere with the coherence of their writing. Students also have the capability to remove my comments from the margins while still having a record to access at any time. A side benefit of these comment bubbles is the invitation for students to engage with me in conversation. Students rarely skip over these comments without either replying, making the suggested correction, or asking a question of their own. They almost can’t help themselves! Comment bubbles in the margin are great for this kind of on-the-spot feedback, but when it comes to a final holistic snapshot or grade, it didn’t feel like enough.
Enter Autocrat, my new favorite Google script.
Autocrat, Where Have You Been All My Digital-Grading Life?
I was first introduced to Autocrat in a side conversation during a Google Cloud Camp held in our district last November. I was already using gClass Folders, Doctopus, and Goobric (three other tools that have made the switch to paperless much more painless), but I was unfamiliar with the merge tool and couldn’t picture how I might use it other than to correspond.
With a little creative thinking and a post on rubric assessments in spreadsheets by Alice Keeler, inspiration struck.
I began with a spreadsheet populated with my students’ names, email addresses, and the direct link to their documents. I then added columns for feedback scores (based on a 3-2-1 rubric for exceeds expectations, meets expectations, and approaching expectations). After collecting student work and recording their scores and feedback in the spreadsheet, I designed a separate document that would act as my feedback template.
The magic of Autocrat lies in the merge ability. I can design one feedback sheet in a document, insert tags for student names, scores, and customized feedback, and then run the script to merge the grading input from my spreadsheet with the template. Each student receives a personalized email, a pdf attachment to the assessment, and a link to their document with further comments.
Timely, appropriate, personalized feedback.
Respect for the integrity of student work.
Efficient use of time, attention, and energy.
This process takes less time and produces a superior output to anything I might have done by hand. I’m looking forward to hearing from my students to see if they like their personal feedback reports and see how they use the feedback to improve.